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Offering counting is an easy and quick
way to provide an important service to
our congregation. If you volunteer to be
an offering counter, you can sign up for
one or more services a month, or serve
as a substitute for regularly scheduled
counters.
After each service, we have two people
count the offering, record the results
on the CPC Sunday Service Offering Tally
Sheet, and deposit the offering and
tally sheet in the church’s safe.
New offering counters will be paired
with an experienced counter to show them
how to find supplies, do the count, and
how to deposit the offering in the
church’s safe, so don’t be intimidated
by the steps below. You’ll always have
someone to help you.
- After the service, the offering
counters pick up the offering plates
from the altar. There will probably be some
cash, coins, and checks.
- Gather the offering
counter supplies from
the upper left hand
drawer of the desk in
the library and take the
offering plates and the
supplies to the church
office (where you will
do the offering
counting):
-
Adding
machine,
- A
manila
envelope,
and
- CPC
Sunday
Service
Offering
Tally
Sheet
- Separate the cash and coins from the
checks. Carefully
review the memo
section of the checks to see how each
offering is designated. For example, an
offering could be for general fund
(regular offerings), Per
Capita, New Hope, or
other specific missions
and each needs to be
recorded separately in
the tally sheet.
- Check in the kitchen to see if there
is any donut money, which should be
included in the tally sheet.
- One counter should count the cash and
coins and the other counter should count
the checks. Use the adding machine in
the library to print a tape of the
separate categories. The offering
counters should double check each
other’s work to make sure there are no
errors.
- Fill out the tally sheet putting the
current date, marking which service is
being accounted for, recording amounts
for
• offering checks,
• special offerings,
• cash and coins,
• donut money, and
• the grand total.
- Scotch tape the adding machine tape
to the tally sheet and both offering
counters sign the sheet at the bottom.
- Make a photo copy of the tally sheet,
then place the original tally sheet and
the offering in a large manila envelope.
- Place the manila envelope in the
church’s safe and the tally sheet copy
in the Treasurer’s (Carolyn Lineback)
mailbox next to Peggy Scott’s office.
- That’s it! It should only take about
10 minutes and you’ve provided a great
service to the church. Thank you!
Chuck Vokoun
Elder, Stewardship and Finance
935-6612
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Colbert
Presbyterian Church